What is AIKeeper?
AIKeeper helps you organize and access your AI tools in one place. Whether you have Custom GPTs from ChatGPT, Claude Artifacts, or other AI tools, AIKeeper keeps them organized and easy to find.
Think of it as bookmarks for your AI tools, but much better!
Adding Your First Tool
Quick Steps:
- Click the + Add New button in the top navigation
- Enter a name for your tool (e.g., "Email Writer Pro")
- Paste the URL (the web address of your GPT or Artifact)
- Select the platform (ChatGPT, Claude, etc.)
- Click Save Tool
The Most Important Fields
Tool Name: What you call it. Make it memorable!
URL: The direct link to access it. Copy this from your browser's address bar.
Platform: Where it lives (ChatGPT, Claude, etc.)
Creator Instructions (Highly Recommended!)
This is a big text box where you can paste the instructions from the tool's creator about how to use it. This is super helpful because:
- You'll remember how to use the tool effectively
- You won't have to go hunting for instructions later
- It's searchable - you can find tools by what they do
💡 Pro Tip:
When you find a new GPT or Artifact, copy the description/instructions right away and paste it into this field. Future you will thank present you!
Organizing with Categories
Categories help you group similar tools together. They're optional, but they make finding things much easier!
Creating Categories
To create a category:
- Click Categories in the top menu
- Enter a name (e.g., "Writing", "Coding", "Business")
- Click Add Category
Simple Category Examples
- Writing - Email helpers, blog post writers, proofreaders
- Coding - Code reviewers, debugging helpers, documentation writers
- Business - Report generators, data analyzers, presentation helpers
- Creative - Image prompts, story ideas, brainstorming tools
💡 Getting Started:
Don't overthink categories! Start with 3-5 broad categories. You can always add more later or organize them into subcategories.
Finding Your Tools
Using Search
Type anything into the search box at the top of your dashboard. It searches:
- Tool names
- Creator instructions
- Your personal notes
- URLs
Filtering
Use the dropdown menus to show only:
- Tools from a specific platform
- Tools in a specific category
- Your favorite tools
Sorting
Change the order to see:
- Last Used - Tools you used recently appear first
- Most Used - Your most-clicked tools at the top
- Name (A-Z) - Alphabetical order
Using Your Tools
When you're ready to use a tool, just click the Open Tool button. It will:
- Open the tool in a new tab
- Count that you used it (so "Last Used" and "Most Used" stay accurate)
- Update the "last used" timestamp
Marking Favorites ❤️
Found a tool you use all the time? Click the heart icon to mark it as a favorite. Then you can:
- Filter to show only favorites
- Quickly see which tools are your go-to's
Pinning Tools 📌
Pin your most important tools to keep them at the very top of your list, no matter how you sort. Perfect for tools you use daily!
Editing Tools
Made a mistake? Want to add more details? Click the Edit button on any tool to:
- Update the name or URL
- Add or change categories
- Add creator instructions you forgot
- Update your personal notes
Archiving vs. Deleting
Archive (Recommended)
Archiving hides a tool from your main list but keeps all its data and history. Use this when:
- You're not using a tool right now but might later
- You want to declutter without losing anything
- You're not sure if you'll need it again
To view archived tools, check the "Show Archived" box in the filters.
Delete (Permanent)
Deleting is permanent and can only be done on archived tools. It completely removes the tool and all its data. Only delete if you're absolutely sure you won't need it again.
Personal Notes
Every tool has a "Your Notes" field where you can write anything you want:
- When you discovered it
- What you use it for
- How well it works
- Tips you've learned
These notes are private to you and searchable!
Settings and Customization
Click Settings in the top menu to customize your experience:
Hiding Fields You Don't Use
AIKeeper has lots of features, but you don't have to use them all! In Settings, you can hide:
- Rating stars (if you don't want to rate things)
- Usage frequency tracking
- Date acquired
- Any field you don't find useful
The data is still saved - hiding just simplifies your interface. You can turn fields back on anytime.
Exporting Your Data
Want to keep a backup or use your data elsewhere? Click Export to CSV in Settings to download all your tools as a spreadsheet.
Quick Tips for Success
🎯 Best Practices:
- Add tools as you find them - Don't wait! Save it while you're thinking about it.
- Copy instructions immediately - Paste creator instructions right away before you forget.
- Use descriptive names - "Email Writer Pro" is better than "GPT #5".
- Start with simple categories - You can always add subcategories later.
- Mark favorites - Heart the tools you use most.
- Archive, don't delete - Keep your options open!
Common Questions
Do I have to fill in every field?
No! Only the name, URL, and platform are required. Everything else is optional and can be added later.
Can one tool be in multiple categories?
Yes! A tool can be in as many categories as you want. A "Business Email Writer" could be in both "Business" and "Writing".
What if I don't want to use categories?
That's fine! Categories are completely optional. You can find everything with search and filters.
Can I change the name later?
Absolutely! Click Edit on any tool to change anything about it.
Next Steps
You now know everything you need to get started with AIKeeper! Here's what to do next:
- Add 3-5 tools you use regularly
- Create 2-3 categories that make sense for your work
- Try searching and filtering to find tools
- Mark your favorites with the heart icon
- Explore Settings to customize what you see
When you're ready to learn about advanced features like nested categories, bulk operations, and power user shortcuts, check out the Advanced Guide.